HRMS Help > Reporting Tool > SS-200 Reports > SS-200 Instructions

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User Roles: Any user with Reporting Tool installed on PC
Last Updated: Jan 18, 2024 3:30 pm

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SS-200 Reporting Classifications

For the report to be accurate, the SS-200 Reporting Classification must be set properly for HRMS positions. The SS-200 Classification is viewable on the View Position form and editable on the Edit Position form.

All positions should have their SS-200 classification marked. If a position does not need to be included on the report, it should be marked with a ‘Do Not Report’ SS-200 classification.

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Data Cleanup (Prior to Running the SS-200 Reports)

Verify that your Payroll information in your LEA configuration has been updated.

Run the following Web Reports to clean up your data before running the SS-200 Reports.

• 19 - Employees with disabled or invalid employee status codes
• 20 - Active Employees with zero or multiple primary assignments
• 22 - Inactive Employees with current assignments
• 800001 - Payroll Employees Not in HRMS
• 800006 - Active HRMS Employees Not in Payroll
  • Note: if an employee shows up on both Report 800001 and 800006, it is possible that the SSN is incorrect in either HRMS or Payroll and will need to be verified to the SS Card.
  • If HRMS needs to be corrected, there is a way to correct the employee's SSN from the Employee Demographics page.
• 800004 - HRMS Employees with no Position Assignment
• 800005 - Active Payroll Assignments with Missing/Invalid HRMS Position Numbers

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Running the SS-200 Reports

• Run the SS-200 Error Report.
  • Review and correct errors.
• Run the SS-200 Detail Report.
  • Review and make changes as needed.
• Run the SS-200 Summary by Site Report (optional).
  • Review and make changes as needed.
• Repeat Steps until errors have been resolved.
  • Depending on the number of changes made, a position budget code mass update should be run before reviwing reports again.
• Run the SS-200 Summary by Classification Report.