HRMS Help > Reporting Tool > SS-200 Reports > SS-200 Error
User Roles: Any user with Reporting Tool installed on PC
Last Updated: Dec 12, 2011 6:27 am

About


The SS-200 Error Report is used to clean up data in preparation for the SS-200 Summary by Classification Report (aka Public School System Full-Time Personnel Report) that is submitted to DPI each October.

The report provides details about error conditions for employees, positions, assignments, and budget codes that need to be addressed prior to running the SS-200 Summary by Classification Report.

See also: SS-200 Instructions

SS-200 Error Messages and Tips


Error/Warning Message
 Explanation and Tips
Cannot calculate Percent Employed because
Hours Employed missing from the HRMS Assignment record
 This is an Hourly position and the assignment has no value for Weekly Hours.
The system needs this value to calculate Percent Employed for Hourly positions.
  • Fix: Edit the assignment and enter a value for Hours/Week.
Cannot calculate Percent Employed because
Position Standard Hours Missing
This is an Hourly position with no value for Standard Hours.
The system needs this value to calculate Percent Employed for Hourly positions.
  • Fix: Edit the position and enter a value for Standard Hours.
Employee has locally-defined Employee Status
 The employee's Employment Status is locally defined, and the system cannot determine whether the employee is full-time or not.
  • Fix: If the employee should be included on the SS-200 Report, go to the Edit Assignment form
    and select one of the full-time Employment Statuses listed on the SS-200 Overview help topic.
Employee has No Salaried or Hourly Assignments
 The employee's only position assignment in HRMS is a Flat Dollar assignment.
  • Fix: No fix necessary unless the employee has a missing Salaried or Hourly assignment.
Gender Code Not Found for Employee
 The employee has no value for gender in HRMS.
  • Fix: Select a gender for the employee on the Employee Demographics page.
Invalid Fund Code on Assignment Base Budget Code
 The Payroll Base Budget Code for the SSN and Position # has a first digit of zero.
  • Fix: Contact Payroll to correct Budget Code.
No Active Base Budget Codes found
in Payroll for Employee
 The employee has a current assignment in HRMS but there is no active Base Budget Code in Payroll for the SSN and Position #.
  • Fix: Go to the Edit Assignment form to determine if any Payroll Budget Codes with Missing/Invalid Budget Codes are listed.
    If a Base Budget Code is listed that applies to the assignment, enter the Position # on the Budget Code.
No HRMS Position Assignment for Employee
 The employee has a full-time employment status but is not assigned to a current position.
  • Fix: If the employee should be included on the SS-200 Report, assign the employee to a position.
Payment Method Not Valid for Assignment
 This is an old position that has not been updated to use a standard Payment Method.
Standard Payment Methods are Salaried, Hourly, and Flat Dollar.
  • Fix: Edit the position and change the Payment Method to one of the standard values.
Race/Ethnic Code Not Found for Employee
 The employee has no value for race and ethnicity in HRMS.
  • Fix: Select values for Hispanic/Latino? and Which race(s) is this employee considered to be? on the Employee Demographics page.
Salaried Employee's Percent Employed Missing
from Payroll Assignment Record
 Percent Employed is missing or zero on the Payroll Base Budget Code for the SSN and Position #.
  • Fix: Contact Payroll to correct Budget Code.
SS-200 Classification Code is missing
 The position contains a blank in the SS-200 Reporting Class.
  • Fix: Edit the position and select a valid SS-200 Reporting Class on the Edit Position form.
Warning: Total Percent Employed for Payroll
Base Budget Codes exceeds 100 Percent
 The sum of Percent Employed on the Payroll Base Budget Codes for the SSN and Position # exceeds 100 Percent.
  • Fix: (1) If multiple Base Budget Codes are mapped to the SSN and Position #, you may need to go to the Payroll Position # Update form
    and remove the HRMS Position # from one of the Base Budget Codes.
    (2) Contact Payroll if there is an error on the Payroll Budget Codes.

Sample Report

Sample ss-200 error report