User Roles: System Administrator
Last Updated: Dec 18, 2023 10:50 am
About
The LEA Settings configuration form stores basic LEA information, plus configuration settings related to Applicants and Payroll Information.
To access the configuration form, go to: HRMS Home > Setup > LEA Configuration > LEA Settings.
The LEA Settings form will display. More information follows the screen shot below.
Payroll Information
- Payroll System in Use. Options are:
- ISIS Legacy
- LINQ/ISIS Web
- Sartox
- No Payroll
- K12Enterprise
- HRMS to Payroll (Contact HRMS Support before changing)
- When set to YES, changes made (dependent upon the option selected in "Scope of Information to send to Payroll") are written to an interface file and ready for import into Payroll. Please contact your Payroll vendor for the option to import.
- Payroll to HRMS (Contact HRMS Support before changing)
- When set to yes, selected data exported from Payroll (Absence and/or Leave Data) will automatically import into HRMS at 9:15PM. (Note that at one time there was a Payroll export of Assignment/Budgetary data and Salary data that are no longer applicable.)
- Scope of Information to send to Payroll (Contact HRMS Support before changing)
- Demographic Data Only
- Demographic Data and New Employee Position Info
- Demographic Data and Employee Position Info
Salary Schedule Library Name and Budget Code Library Name
If your LEA uses the ISIS Legacy Payroll system, set the Payroll Libraries to:
- Salary Schedule Library Name - EMSFILES
- Budget Code Library Name - EMSFILES# (where # = the last digit of the ending year of the current school year). Example: For the 2023-2024 school year, you would enter EMSFILES4.)
If your LEA uses the LINQ/ISIS Web Payroll system, the Salary Schedule and Budget Code Libraries will be set automatically and the remaining options will be hidden.
- Note that someone in Finance will need to manually send the payroll files to HRMS within LINQ
- Once the files are submitted, HRMS will process them overnight.
If your LEA uses the Sartox Payroll system, set the Payroll Libraries to:
- Salary Schedule Library Name - SFDATA# (where # = the last digit of the ending year of the current school year). Example: For the 2023-2024 school year, you would enter SFDATA4.)
- Budget Code Library Name - same as Salary Schedule Library
Application Integration Information
Selecting YES for "HRMS to Document Management" and allows for simple access from HRMS to all files within an employee's digital personnel record for LEAs that use a Document Management System (the only current choice is "Singularity").
- HRMS To Document Management: Yes or No.
- Document Management to HRMS: Not yet available
- Document Management System: Singularity only choice for now
- Document Management Base URL: Enter URL for Document Management website.
A "View Documents" link has been made available on the Employee Demographics page under the ‘Other’ menu option at the top of the form. This link directs users to the Singularity login form. Once logged in, HRMS users will have access to all the digital personnel records for that employee.