Error / Warning Message |
Explanation and Tips |
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Cannot calculate supplement because Employee’s Hours Employed missing from the HRMS assignment record |
This position has an active matching supplement budget code in payroll with a payment method of ‘H’ (Hourly), but the Hours Employed on the HRMS assignment is either missing or invalid. HRMS needs a valid Hours Employed on the HRMS assignment in order to compute Percent Employed for this assignment, since it cannot extract Hours Employed from payroll files.
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Cannot calculate supplement because HRMS Additional Pay record has neither flat dollar amount nor Salary Schedule |
The program has selected an Additional Pay assignment budget code from HRMS for this position where the Supplement Indicator = Yes, but the record has neither a flat dollar amount entered nor a valid Salary Schedule. HRMS cannot calculate a supplement amount for this budget code.
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Cannot calculate supplement because Months Employed Missing or Invalid |
This position has an active matching supplement budget code in payroll, but the Months Employed is missing or invalid. HRMS needs a valid Months Employed in order to compute the supplement amount for this assignment.
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Cannot calculate supplement because Pay Amount Missing for Payroll Assignment |
This position has an active matching supplement budget code in payroll, but the salary amount is missing or invalid. HRMS needs a valid salary amount in order to compute the supplement amount for this assignment.
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Cannot calculate supplement because Salaried Employee’s Percent Employed missing from payroll assignment record |
This position has an active matching supplement budget code in payroll with a payment method of ‘S’ (Salaried), but the Percent Employed on that budget code is either missing or invalid.
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Cannot calculate supplement because Salary Schedule/Grade/Step and Flat Dollar Amount both entered on Additional Pay budget code. |
This position has a matching Additional Pay assignment budget code in HRMS, but that record contains both a valid Salary Schedule/Grade/Step combination and a Flat Dollar Amount. HRMS cannot calculate the supplement amount because it does not know whether the intention was for the supplement to be entered as a Salary Schedule/Grade/Step, or as a Flat Dollar Amount.
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Cannot calculate Supplement because Salary Schedule/ Grade/Step on HRMS Additional Pay record not found in Pay Table |
This position has a matching HRMS Additional Pay assignment budget code, but the Salary Schedule/Grade/Step combination for this budget code is invalid.
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Cannot calculate Supplement because Supplement Amount in Pay Table is 0 or invalid |
This position has a matching HRMS Additional Pay assignment budget code, but the salary amount in the pay table for the Salary Schedule/Grade/Step entered is zero.
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Cannot calculate supplement because Term invalid on HRMS Position Record |
This position has a matching Additional Pay assignment budget code in HRMS, but the Term on this position in HRMS is invalid.
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HRMS Position has invalid SS-300 Reporting Class |
This position contains an SS-300 Reporting Class that is not a valid value.
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Payroll Supplement has unsupported Payment Method and no valid HRMS Additional Pay record exists |
This position has an active matching supplement budget code in payroll but the Payment Method on that assignment is not ‘S’ (Salaried) or ‘H’ (Hourly), and the position does not have a valid HRMS Additional Pay assignment budget code either.
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Position Not Assigned to SS-300 Reporting Class |
This position contains a blank in the SS-300 Reporting Class, indicating that it has not yet been assigned an SS-300 Reporting Class.
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Supplement cannot be calculated because Hours Employed missing from HRMS Additional Pay record |
This position has a matching Additional Pay assignment budget code in HRMS with a payment method of ‘H’ (Hourly), but the Hours Employed on the Additional Pay assignment budget code is missing or invalid. HRMS needs a valid Hours Employed on the Additional Pay budget code in order to compute the Percent Employed and the supplement amount.
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Supplement cannot be calculated because Salaried Employee’s Percent Employed Missing from Additional Pay record |
This position has a matching Additional Pay assignment budget code in HRMS with a payment method of ‘S’ (Salaried), but the Percent Employed on the Additional Pay assignment budget code is missing or invalid. HRMS needs a valid Percent Employed on the Additional Pay budget code in order to compute the correct supplement amount (unless the supplement amount has been entered as a flat dollar amount).
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Supplement cannot be calculated for budget codes with this pay frequency |
This position has an active matching supplement budget code in payroll, or a matching Additional Pay budget code in HRMS, but the pay frequency is a value other than M, S or A (Monthly, Semi-Monthly, or Annual). HRMS cannot calculate the supplement amount for assignments with any other pay frequencies.
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Warning – Position flagged for SS-300 but assignment has no Additional Pay records in HRMS and no Supplements in Payroll |
This position was assigned a valid SS-300 reporting class, but does not have any matching active payroll assignment records for this person/position with a supplement object code (181, 187 or 192—excluding Purpose 54XX and 69XX), nor any HRMS Assignment Additional Pay budget codes.
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Warning – Position has Supplement in Payroll and Additional Pay record in HRMS |
This position has been selected for processing and HRMS found both valid payroll assignments and valid Additional Pay records in HRMS. This warning message is issued to alert the LEAs that they should check to ensure that budget codes (and supplements) have not been duplicated between their Payroll and HRMS systems, which could result in doubling of supplement amounts computed.
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