HRMS Help > Employee Page > Employee Demographics > Staff Actions > Re-employment

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User Roles:System Administrator, HR Staff Action Officer, Employee Hire, Separation Editor, Separation Viewer
     (Separation Viewer can only view Re-employment Details.)
Last Updated: Jan 10, 2024 3:40 pm

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Quick Facts

• The Create Re-employment form should be used only for employees who will not be placed in an HRMS assignment.
• This process removes the termination date once it is submitted.
• The employee’s Last Hire Date will be updated to match the re-employment effective date.

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Creating a Re-employment for staff who will NOT have an assignment

• Accessed from the Employee Demographics Staff Actions menu under Staff Action Console

     

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• To create a Re-employment, select Create Re-employment.

     

• The Re-employment form will appear.

Complete the required fields:

• Effective Date of Re-employment
• Employment Status Upon Re-employment

     

• Enter Comments regarding this Re-employment (Maximum 250 characters)
• Select Post on Board Report? Yes or No
  • If Yes, Enter the Board Report Date
• Click Submit to save the Re-employment record.

     

Sample of completed form

     
     

• If the Re-employment is submitted successfully:
  • The system will take you to the Re-employment Details form, with the following message displayed at the top of the form:
    • Re-employment record created successfully.

     


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Viewing Re-employment Details

• Select the Re-employment record from the Staff Action Console

     

• The Re-employment Details form will appear.

     
     

• Re-employment Details includes the following information:
  • Status – Active or Archived
  • Effective Date – Effective Date of the Separation; Last Day Worked
  • Comments
  • Updated By – User Id
  • Updated At – Date & Time

• Staff Action History is included in the grid at the bottom of the form:
  • Type – Create and Archive (only options for re-employment staff action history)
  • Requester – Name of the person who entered the staff action.
  • Submitted – Date and time the action was taken.
  • Status – This will always be ‘Completed’ since there is no approval process for Re-employments.

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Editing Re-employment Details

• Select the Re-employment record from the Staff Action Console

     

• The Re-employment Details form will appear.
• ​To edit a Re-employment, select Edit Re-employment.

     

• The Edit Re-employment Details form will appear.

     

• Enter the Effective Date of Re-employment.
• Enter Comments regarding this Re-employment (Maximum 250 characters)
• Select Post on Board Report? Yes or No
• Enter the Board Report Date (required if Post on Board Report is Yes)
• Click Save to complete the Edit Re-employment record.

• If the Edit Re-employment is submitted successfully:The system will take you to the Re-employment Details form, with the following message displayed at the top of the form: Re-employment record updated successfully.

     


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Staff Action Request Details

• You can view the Staff Action Request Details by clicking on the Re-employment Type record under the History section on the Re-Employment Details Form.

     


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Removing a Re-employment (System Administrator Only)

• Only Systems Administrators have authority to remove a Re-employment, by selecting "Remove Re-employment" on the "Re-employment Details" form.

• If the selected employee has more than one Re-employment record, only the most recent (non-cancelled) record can be removed. If you wish to remove a Re-employment that is not the employee’s most recent one, you must first remove the employee’s more recent Re-employment(s) and Separation(s) that occurred after this Re-employment.

• If you attempt to remove an employee’s most recent Re-employment but the employee has separated since the Re-employment, you must remove the Separation first.

• If the reason that the Re-employment record is being removed is because the employee did not report for work, or the LEA withdrew the offer, then you should not remove the Re-employment but should enter a Separation instead. Re-employments should be removed only if they were entered in error.

• If a Re-employment record is removed
  • HRMS will set the employee’s Last Hire Date and current Employment Status back to the previous values (before the Re-employment was created.)
  • It will set the employee’s Termination Date and Rehire Eligibility Date back to the values saved in the employee’s most recent (non-cancelled) Separation record.
  • HRMS will also delete the employee’s current and/or future assignments if they have a Start Date that is on or after the Re-employment Effective Date.

     

     

• Re-employment Details form can be used to view the details of individual Re-employment staff actions, by clicking on a row in the History section of the ‘Re-employment Details’ form.

     

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