HRMS Help > System Configuration > Employment Status

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User Roles: System Administrator
Last Updated: Nov 15, 2013 7:51 am

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The Employment Status Code configuration form allows you to view both system and locally-defined employment status codes. Locally-defined employment status codes can be added, edited, enabled, or disabled.

To access the form, go to: HRMS Home > Setup > LEA Configuration > Employment Status

The Employment Status form will display. (See below).

• The last column, "Local", indicates if the Employment Status Code is a "System" or "Locally" defined code.
• A "-" in this column indicates a System Defined code. "System" codes cannot be edited.
• A total of 19 codes (39-49, 90-97) are available for Local Use.

          

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Adding a Locally-Defined Employment Status Code

System Administrators may add new Employment Status Codes.

To add a new Employment Status Code:

1. Code: Enter the 2 digit Employment Status Code (must be in one of these ranges. 39-49, 90-97).
2. Abbreviation: Enter up to 10 characters for an Abbreviation. (This is what is seen in the Employment Status dropdown box throughout HRMS).
3. Description: Enter up to 40 characters as a more detailed description.
4. Active: Select the Active Indicator
   • Active - Staff with this status are considered "Active"
   • Inactive - Staff with this status are considered "Inactive"
   • Leave - Staff with this status are considered "On Leave of Absence"
   • Pending - Do not select this status. Reserved for Code 00
5. Type: Select the status code "Type". Options are:
   • Select one of the following if the "Active" indicator is "Active"
     • Contractor
     • Permanent
     • Retiree
     • Substitute
     • Substitute Retiree
     • Suspended
     • Temporary
   • Select "Leave of Absence" if "Active" indicator is "Leave"
   • Select "Prior Employee" if "Active" indicator is "Inactive"
6. Enabled: Select "Yes"
7. Click the "Add" button to add the new locally-defined Employment Status Code

Click the Cancel button to cancel.

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Updating a Locally-Defined Employment Status Code

System Administrators may revise any of the values of Locally-defined Employment Status Codes other than the 2 digit code itself.

To edit a Locally-defined Employment Status Code:

1. Click on the appropriate Abbreviation link. (Once selected, the information for this Employment Status Code appears at the top of the screen in the "Code Info" section.)
2. Update/change selections for editable values. See 'Adding a Locally-Defined Employment Status Code' above for field definitions.
3. Click Save. A confirmation message will display and you will be returned to the configuration page.

Click the Cancel button to cancel your changes.

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Disabling a Locally-Defined Leave Type

System Administrators may disable any Locally-defined Employment status code.

To disable a Locally-defined Employment status code:

1. Click on the appropriate Abbreviation link. (Once selected, the information for this Employment Status Code appears at the top of the screen in the "Code Info" section.)
2. Set the Enabled indicator to "No". The system does not physically remove the record but prevents it from display for selection in the HRMS system.
3. If you need to resume using an Employment Status Code, you may edit the record and set its Enabled indicator back to “Yes”.
4. Click Save. A confirmation message will display and you will be returned to the configuration page.

Click the Cancel button to cancel your changes.