HRMS Help > Reporting Tool > Public Records Reports
User Roles: Any user with Reporting Tool installed on PC
Last Updated: Jan 10, 2024 1:20 pm

About


The Public Records reports are a series of 3 reports designed to display the information required in North Carolina General Statute (N.C.G.S.) 115C-320.

The Reports pull information with regards to the following data in HRMS (items 1-12). It is highly recommended that the report data be exported to Excel (using the 'Export Report Data' control) if you wish to filter it further.

The numbers listed are from N.C.G.S. 115C-320.
  1. Name
  2. Age
  3. Date of original employment or appointment.
  4. The terms of any contract by which the employee is employed whether written or oral, past and current, to the extent that the board has the written contract or a record of the oral contract in its possession.
  5. Current position
  6. Title
  7. Current salary
    • Note: Payroll is the authoritative source for salary data. HRMS may not include all salary assignments and HRMS does not include benefits and bonuses for an employee.
  8. Date and amount of each increase or decrease in salary with that local board of education.
  9. Date and type of each promotion, demotion, transfer, suspension, separation, or other change in position classification with that local board of education.
  10. Date and general description of the reasons for each promotion with that local board of education.
  11. Date and type of each dismissal, suspension, or demotion for disciplinary reasons taken by the local board of education.
    • If the disciplinary action was a dismissal, a copy of the written notice of the final decision of the local board education setting forth the specific acts or omissions that are the basis of the dismissal.
  12. The office or station to which the employee is currently assigned

Report Details


Note: Only employees assigned to a position will display in the reports (Current or Archived).

The Context of the reports are broken down in the following way using numbers from the list above.

Public Records Position and Contract Report
(1)(2)(3)(4)(5)(6)(12)

Public Records Position and Salary
(1)(2)(3)(5)(6)(7)(8)(12)

Public Records Position and Staff Actions
(1)(2)(3)(5)(6)(9)(10)(11)(12)


Selection Criteria




Sample Public Records Report



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