User Roles: System Administrator
Last Updated: Jan 05, 2024 4:02 pm
The Position Groups configuration form allows you to:
- Create, edit and remove Position Groups.
- Add Position Titles to or remove them from a Position Group.
- Specify whether System-Wide Hiring Agents and Nominee Approval Agents should be used for the Position Group, and select individuals to act in these roles.
- Select a Reference Question Set for the group.
To access the form, go to: HRMS Home > Setup > LEA Configuration > Position Groups.
The Position Groups form will display.
Create a Position Group
To create a new Position Group, click the New Group button at the top of the Position Groups page (see above). The New Position Group form will display.
Complete the following fields and click Save.
- Position Group Code– Unique code, 4 to 10 characters with no special characters and no spaces
- Position Group Description– Unique description
- Use System-Wide Hiring Agent?
- Use Nominee Approval Agent?
- Comments – optional
After saving a new Position Group, the Edit Position Group form will display.
Edit a Position Group
To edit an existing Position Group, click the Edit button for a specific group on the Position Groups form.
The Edit Position Group form will display. Instructions follow the screen shots below.
If you change any of the information at the top of the form, click the Submit Above Changes button.
Position Titles
- To add a Position Title, click the Add New Title button. Then, select the appropriate title from the pop-up window.
- To remove a Position Title, click the Remove button for a specific title.
- Click Remove All Titles From This Group to delete all Position Titles.
- A Position Title can be in only one Position Group.
Reference Question Set
Click the Select Reference Question Set button to choose from a list of available Reference Question Sets.
- Reference Question Sets were used when conducting Reference Checks in the Vacancy Permit process that is no longer is use.
To quit using a Reference Question Set, click Use No Reference Question Set.
System-Wide Hiring Agents & Nominee Approval Agents
System-Wide Hiring Agents and Nominee Approval Agents were used when hiring through the Vacancy Permit process that is no longer in use.
Click Add New System-Wide Hiring Agent or Add New Nominee Approval Agent to select the appropriate registered user. Note! Users must have the Position Edit or System Administrator user role to perform these functions.
To remove an individual, click the Remove button for that individual.